Minutes of Board Meeting
At Occasions Before Regular Meeting
4:00 pm July 12, 2010
Attendees:
Board Members—Bob A., Ken S., Al S., Phil M., Allison W., Roy H., George R.
Absent:
Board Members—Bill G., Mark P.
Business:
Al S. announced that the RI Semiannual report is complete, signed (by Secretary and President) and will be mailed to RI in the next few days. Burlington Club’s July, 2010, RI dues are $723.60, about $35 per member.
President Ken S. announced that District Governor Wes Patterson will be our program for August 16. District Governor Patterson wants to meet with the board at 4:30 before our regular meeting.
President Ken S. announced that he would like to have a board meeting every month and suggested it be every 2nd Monday, 4:30, at Occasions, starting with August 9, 2010.
The baseball game with hotdog/hamburger supper will be July
26th. The Burlington Royals
will play the
Allison will be responsible for our first program in August (Aug. 2).
Our new Assistant District Governor will be Mike Dunning [email protected]
Ph. 336-586-0012
Allison W. announced that Bob C., Phil M., and Tom N. have offered to work with Al S. and Allison W. to update the website and to provide articles to be posted.
Jeff C. has asked to be given a leave of absence for a few months. Therefore, his name has been removed from our roll, but can be added back whenever Jeff returns.
Roy H. has volunteered to make reservations with Alamance Country Club for our Christmas Party. Preferred date/time is 1st Tuesday in December for around 6:30 pm.
The members of the board discussed how we might change up
our weekly card game fund raiser. Al S.
told of how the club he has attended in
The board decided to support Beth Powers at $10 per member
in her project to provide a fire truck to a Mexican city. It was agreed that $10 will be added to each
Rotarian’s bill this coming Aug 15 to assist in transportation costs to
Several potential yearly club fund raisers were discussed.
1. Bike rodeo (obstacle course)
2. Hurusaki lunch (similar to the one we had last year). Bob A. Suggested that we plan it this time when there will not be regular customers, only Rotarian customers and guests. Having it on a day with regular customers caused confusion last year.
There was considerable discussion on the funding of RIF (
Contributed by
District Grant 1,200
From additional sources 1,600
PTA’s $1,000
Kiwanis $ 600
Total $4,000
To implement the District Grant will require additional bookkeeping and may require a separate bank account.
Phil M. discussed the club’s contributions to Rotary Foundation (RF). The club is currently contributing at least $100 per member per year, with some members contribution more. Currently none of the club’s contributions are going to Polio Plus. We should be able to contribute a percentage to Polio Plus and Phil will look into that possibility.
President Ken pointed out that there were actually four pots in the RI contributions:
1. Comes back to local clubs
2. Goes to global projects
3. Goes to Polio Plus
4. Goes into a large pot of which only the interest income is utilized
Al S. discussed giving a small class on webpage design as utilized in the Burlington Rotary Club website www.burlingtonncrotary.org
The class would be based around the HTML language and would give an introduction to HTML, explain how to use HTML to design a page, and explain how to download the product to a webpage internet provider. One purpose of the class would be to train someone to take over responsibility for the website from Al one of these days. Al emphasized that out of class effort on the part of students would be required for successful HTML design.
Someone pointed out that a picture of club officers for 2010-2011 should be sent to the local newspaper. Dave T. has done that in the past. The picture on the website of some of the new officers with Dr. D. might be sufficient.
Phil M. presented the treasurer’s budget for 2010 to 2011. A copy is attached to this report. Roy H. moved that the board accept the budget, Bob A. 2nd, and the board passed the motion.
Some Sat. in September, Bob A. wants to have the Burlington Rotary Club at his home for an afternoon of Rotary fun.
Albert H. Spinks, Secretary
July 18, 2010
Budget 7/01/2010 to 6/30/2011
& Financial Statement as of July 10, 2010
Burlington Rotary Club 20 Members (Dues/Member: $680.00/yr. $146.00 to charity.)
Rotary Foundation Annual Contribution per member: $100.00.
Expenses
Spent Last Year
Proposed Expensed 07/10 Mandated
R.I. Dues 1,376.39 1,450.00 0.00 1450.00*
District Dues 760.00 760.00 0.00 760.00*
Scholarships (Charity) 650.00 0.00 0.00 00.00
Meals 7,234.00 7,500.00 0.00 7500.00*
Meal Gratuity 900.00 900.00 0.00 900.00*
PHF (Charity) 00.00 0.00 0.00 00.00
Charity 650.00 0.00 0.00 00.00
Conf/Reg./Pets 500.00 500.00 0.00 500.00*
Web Internet Access 150.00 150.00 0.00 150.00
Domain Name Renewal 26.00 26.00 0.00 26.00
P. O. Box Rental 44.00 44.00 0.00 44.00
Supplies/Stamps/Pens 20.09 260.00 50 pens 0.00 250.00*
Printing 0.00 20.00 0.00 00.00
Plaques/Pins 135.27 200.00 0.00 200.00*
Memorials 0.00 100.00 0.00 00.00
Miscellaneous
30.27
50.00
0.00
_______
00.00
Totals 16,058.17 15,560.00 0.00 11,540.00
* Estimate of the Mandate
Bank Balance: July 1, 2009: $3,196.36. July 7, 2010: $2,880.65
Projected Income
Dues 680.00 (170X4) X 18 = 12,240.00+292.00 (146.00 X 2) = 12,532.00 .
RIF Support from schools (7X150) 1,050.00
RIF Kiwanis Club contribution 500.00
Gift for
14,932.00
Phil M., Treasurer