Burlington, NC, Rotary Club

Minutes of Board Meeting
At Occasions
5:00 pm August 29, 2011

Attendees:
Board Members—Allison W., Al S., Phil M., Mark P., Roy H., Ken S., George R., Evelyn Y.

Absent:
Board members—Henry J.

Business:

The meeting was concerned with club finances. Treasurer Phil M. presented three budgets. One as of June 30, 2011, one as of July 10, 2011, and one as of Aug. 15, 2011. This last one was discussed in detail, a copy of which is attached to this document.---Click here You may have to change the zoom of your browser to easily view it.

At the top of the page, Phil pointed out that the current club yearly dues are $680 per member, $146 of which is designated as charitable giving. In addition each member contributes $100 per year to Rotary Foundation which is not part of the regular budget. The club currently has 21 active members. In addition it has 3 honorary members (who pay no regular dues).

Next Phil itemized the club expenses. For each expense, he has four columns—Spent last fiscal year, proposed expense, spent so far this fiscal year, and mandated expenses. The mandated expenses are expected yearly expenses that we have to incur.

Note that the total proposed expense is $16,220. Note that the budget does not include grant money income or outlays. However, expenses do include RIF (Reading is Fundamental) expenses.

Toward the bottom, of the page Phil calculated the expected club income from member dues for the coming year. Note that he breaks out two members at $146 each. This is for the club secretary and treasurer who pay only the charity part of $36.50 per quarter. Traditionally the club pays the main dues of the secretary and treasurer in recognition of the personal effort of their office duties.

Note that the yearly income from dues is calculated as $13,212, which is short of the $16,220 proposed expenses. However, the club will receive some $2,050 from 7 schools, the Kiwanis, and Capital Bank in contributions toward RIF. But this will still be a little short of the required funds. But Mark P. pointed out that the $1200 RIF grant had been approved by our Rotary District. We can make it, but it will be close and we have no ‘wiggle room’.

Phil proposed that we increase the quarterly member dues by $15. This would make the total dues be $210 per quarter--$136.50+$15=$151.50 regular dues; $33.50 charity, and $25 for RF.

Ken S. moved, Al S., 2nd that the board approved the $15 per quarter increase in member dues. The motion passed. The board agreed that the motion should be presented to the whole club and voted on by the members.

Al S. said that he was delaying the Aug. 15th Rotary Bills until after the club has voted on the dues increase.

President Allison specified that the club will have a business meeting on Sep. 12, 2011, the next meeting after Labor Day holiday.

Other Business:

Allison showed an outline of a monthly newsletter that Dave T. will edit.

Al Spinks, Secretary,
Burlington Rotary Club
September 1, 2011